West Hill School

Helping children Achieve
as much as they possibly can
and to Flourish in adult life


This is a summary of West Hill’s attendance policy. You can find the full document here.


Parent/Carer responsibilities

  • To ensure that your child arrives punctually and prepared for the school day.
  • To ensure that your child attends school on as many days as possible, hopefully every day.
  • To inform the school of your child's absence each day using the Studybugs app 
  • To complete a request for absence in exceptional circumstances form when you want to take your child out of school during term time, giving at least two weeks’ notice.
  • Provide medical appointment evidence whenever possible.
  • To complete the medical leave form for operations and recuperation periods that require time off during term.

Tutor responsibilities

  • To keep parents/carers regularly informed of pupils’ attendance records.
  • To support parents/carers in achieving maximum possible attendance for our pupils.
  • To recognise and reward over-target or improved attendance.

Deputy Headteacher responsibilities

  • To invite parents/carers into school to discuss any persistent absence issues.
  • To send letters home stating concerns if attendance levels are unacceptable.

Office responsibilities

  • If we have not heard from parent/carers by 10:00am each day, to call to ask why your child is not in school.
  • To respond promptly to a child’s or parent’s concerns about the school or other pupils.
  • To inform parents/carers in writing of irregular attendance, arrange meetings if necessary and refer to the Education Welfare Service as required.
  • To follow up all absences and obtain notes/medical evidence for these absences.

Education Welfare Officer role

  • To work alongside the Deputy Headteacher monitoring attendance levels; in conjunction with the Deputy Headteacher, to make decisions about issuing penalty notices (Section 444 Education Act 1996) if a pupil is taken out of school for five days or more without prior authority of the Deputy Headteacher.