West Hill School

Welcome to the LiFT Partnership, a special multi-academy trust consisting of 3 schools.
LiFT Partnership

Helping children Achieve
as much as they possibly can
and to Flourish in adult life


This is a summary of West Hill’s attendance policy. You can find the full document here.


Parent/Carer responsibilities

  • To ensure that your child arrives punctually and prepared for the school day.
  • To ensure that your child attends school on as many days as possible, hopefully every day.
  • To text school by 8.00am each day that your child is unwell and send a note in on his/her return to school with the following information:
    • Child’s first name and surname, the date they will be absent from school and the reason, please remember to sign off with your own name and surname too as well as your relationship to the child.
    • e.g. Lily Brown, 05.10.17, tonsillitis – seen GP and has antibiotics, John Brown (dad).
    • This will then be followed up with a call from the school office as part of out attendance policy.
  • To complete a request for absence in exceptional circumstances form when you want to take your child out of school during term time, giving at least two weeks’ notice.
  • Provide medical appointment evidence whenever possible.
  • To complete the medical leave form for operations and recuperation periods that require time off during term.

Tutor responsibilities

  • To keep parents/carers regularly informed of pupils’ attendance records.
  • To support parents/carers in achieving maximum possible attendance for our pupils.
  • To recognise and reward over-target or improved attendance.

Deputy Headteacher responsibilities

  • To invite parents/carers into school to discuss any persistent absence issues.
  • To send letters home stating concerns if attendance levels are unacceptable.

Office responsibilities

  • If we have not heard from parent/carers by 10:00am each day, to call to ask why your child is not in school.
  • To respond promptly to a child’s or parent’s concerns about the school or other pupils.
  • To inform parents/carers in writing of irregular attendance, arrange meetings if necessary and refer to the Education Welfare Service as required.
  • To follow up all absences and obtain notes/medical evidence for these absences.

Education Welfare Officer role

  • To work alongside the Deputy Headteacher monitoring attendance levels; in conjunction with the Deputy Headteacher, to make decisions about issuing penalty notices (Section 444 Education Act 1996) if a pupil is taken out of school for five days or more without prior authority of the Deputy Headteacher.